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Participate in Ongoing Training Opportunities

Workday training is now live! Prepare for Go-Live by engaging in a variety of self-driven and real-time learning opportunities.

To view what the best learning path is for you, click here.

Visit the Workday Training Calendar for upcoming live sessions and the Workday Training Catalog for details on self-driven learning tools. 

Human Resources Key Dates and Actions

With the implementation of Workday and our last payroll in PeopleSoft quickly approaching, we wanted to share some important HR and Payroll deadlines so you can plan accordingly.  

The last payroll in PeopleSoft will be PPE June 23, 2022.

Job Postings*

WHY? The recruiting/hiring process is transitioning to Workday.

Jobs will be posted for up to two weeks after the June 17 deadline. All postings must have an end date of June 30th at the latest.

Departments can continue to finish their recruitments in PageUp.  Managers will maintain the applicant flow through PageUp to the point of offer. At hire, Managers will use Direct Hire in Workday.

WHY? The recruiting/hiring process is transitioning to Workday.

There will be a freeze period on these actions from June 1-30. 

WHY? PeopleSoft was cloned on April 28 and actions that take place between April 29 and June 23 will need to be caught up in Workday. The goal of this freeze is to reduce the number of transactions that will need to be caught up in Workday.

WHY? The recruiting/hiring process is transitioning to Workday.

This process will be transitioning to Workday.

*All postings must have an end date of June 30th at the latest. Departments can continue to finish their recruitments in PageUp.  

ePAF Deadlines for PPE June 9, 2022

This process will transition over to Workday.


Salary Cost Transfers for FY22 through PPE 06/09/22 must be submitted and approved in HCM system by 5 p.m. ET.

ePAF Deadlines for PPE June 23, 2022*

This process will be transitioning to Workday.

There will be a freeze period on these actions from June 1-30. 

WHY? PeopleSoft was cloned on April 28 and actions that take place between April 29 and June 23 will need to be caught up in Workday. The goal of this freeze is to reduce the number of transactions that will need to be caught up in Workday.

There will be a freeze period on these actions from June 1-30. 

WHY? PeopleSoft was cloned on April 28 and actions that take place between April 29 and June 23 will need to be caught up in Workday. The goal of this freeze is to reduce the number of transactions that will need to be caught up in Workday.

This process is transitioning to Workday.

This process is transitioning to Workday.

This process will transition over to Workday.

Salary Cost Transfers for FY22 through PPE 06/23/22 must be submitted and approved in HCM system by 5 p.m. ET.

*Do not submit any ePAFs effective 06/24/2022 or after as those actions will need to be processed in Workday after Go-Live. Any ePAFs submitted effective 06/24/2022 or after will be recycled back to be withdrawn. 

Payroll Deadlines for PPE June 23, 2022

Refer to the June Payroll Calendar for additional details.

Refer to the June Payroll Calendar for additional details. 

Refer to the June Payroll Calendar for additional details. 

PeopleSoft Employee Self Service Deadlines

WHY? Beginning July 1, 2022, all UCF employees will be utilizing the Workday system for HR and financials – replacing PeopleSoft HCM and Financials. Some personal information currently accessed through Employee Self Service will not be transferred to Workday. Current UCF employees will still have access to these documents after Go-Live. However, this process will change, and the details are still being determined. There may be a short period of delay between July 1 and the date when this new process will be available. 

WHO? All UCF employees 

WHAT ACTIONS SHOULD YOU TAKE?

  • Download learning transcript documents from PeopleSoft Employee Self Service:
    • View this job aid for step-by-step instructions on downloading learning transcripts

Financials Key Dates and Actions

WHY?  Beginning July 1, 2022, all UCF employees will be utilizing the Workday system for HR and financials – replacing PeopleSoft HCM and Financials. Personal information currently accessed through Employee Self Service will not be transferred to Workdayso employees will only have direct access to documents from any date earlier than July 1 prior to Go-Live.  

WHAT ACTIONS SHOULD YOU TAKE?

  • Login to UCF Financials before July 1, 2022:
    • Employees who have logged into UCF Financials in the last year will maintain access to viewing historical data and transactions 

WHY IS THIS IMPORTANT?

  • Employees will be able to run their own reports and queries in Workday and still be able to access the historical data.
  • Employees who have logged into PeopleSoft within the past year will get inquiry access to historical data to view and download attachments. 

WHY?  As the university plans for conversion to Workday, the Knight Vision team continues to identify changes in processes that in the future state will provide efficiency and reduce the cost of doing business. In this spirit, as Workday goes live, the university will no longer require purchase orders (POs) for travel.  Authorization to travel will be documented through another process within Workday, which will be fully revealed later.  As such, all travel requisitions and POs will be closed at the end of this fiscal year.

WHAT ACTIONS SHOULD YOU TAKE?

  • Identify current and noncurrent expenses.
    • Generally, current expenses are those that under normal university procedures should be paid prior to July 1, 2022.
    • Noncurrent expenses should be paid after July 1, 2022.
  • Identify travel POs currently open or future travel requisitions and POs
    • Only current expenses should be included or paid. Examples include conference registration, airfare, and other expenses that are required to be paid prior to travel.
    • Examples of noncurrent expenses include lodging, transportation, per diem, etc.
    • POs with noncurrent expenses will have those lines canceled.
    • Requisitions with noncurrent expense lines will not be approved.

WHY IS THIS IMPORTANT?

  • After Go-Live, on July 1, 2022,  the university will no longer require purchase orders (POs) for travel and will utilize a different process via the Workday system.

For more details, please visit this page. For questions, reach out to travelfa@ucf.edu or budget@ucf.edu.

Want to prepare for Workday Go-Live on July 1, 2022?