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ABOUT WORKDAY

Workday is the new Enterprise Resource Planning (ERP) system that will replace PeopleSoft, the current ERP system in place, changing administrative processes across UCF. Workday provides a modern, unified system; simplified time management; standardized business processes; reporting with real-time data; cloud-based analytics and much more.

WORKDAY WORKSTREAMS

Human Capital Management

  • HR Processes at UCF and how they will change in Workday.

Grants

  • Workday will host all grants information.

Finance

  • Workday will impact various financial procedures at UCF.

Technology

  • Transitioning system functions into Workday.

Reporting & Analytics

  • Reporting/Access Data in Workday for users.

WORKDAY TIMELINE

Workday Go-Live Date:
July 1, 2022

Days
Hours
Minutes
Seconds

WHAT PROCESSES WILL BE AFFECTED BY WORKDAY?

  • Human Capital Management
  • Compensation
  • Recruiting
  • Benefits
  • Payroll
  • Time Tracking
  • Paid Time Off
  • Advanced Compensation
  • Financial Accounting
  • Budgeting
  • Cash, Banking & Settlement
  • Business Assets
  • Projects
  • Grants
  • Customer Accounts
  • Expenses
  • Endowments
  • and more!

WORKDAY CONCEPTS

SELF SERVICE AND APPLETS & DASHBOARDS

Self Service is a Workday functionality that allows employees to initiate actions or tasks. The Dashboard provides a consolidated, modern look at key management information and actionable items all in one location.

GENDER IDENTITY AND PREFERRED NAME OPTIONS

Gender Identity Options

All UCF employees can edit their Gender Identity and Pronouns within Workday when they visit the “Personal Information” tab within their profile.

This information is visible to everyone in the organization.

Preferred Name Options

All UCF employees can modify their preferred name within Workday when they visit the “Names” tab within their profile. This name change does not require validation from an HR professional.

This information is visible to everyone in the organization.

PAYROLL AND PAYSLIPS

The Workday Pay application provides quick access to all pay information and tasks.

BUSINESS PROCESSES AND INBOX

EXPENSE REPORTS AND SPEND AUTHORIZATIONS

community engagement

DESIGN SESSIONS

Between April-May 2021, the Knight Vision Workday team conducted design sessions with representatives from workstreams across campus to assess the current UCF business operations and determine whether there is a Workday Functional Area to support the current high-level operations.

During these sessions, input about the current state of business processes, pain points and opportunities for improvement was gathered. As the implementation of the Workday system moves forward, the Knight Vision program team will continue to evaluate how things are done, why they’re done and where they are done currently at the university.

CUSTOMER PREVIEW SESSIONS

Knight Vision program team worked closely with a select group of representatives from the UCF Steering Committee, Business Owners Council, Campus Community Advisory Group, Direct Support Organizations and others to ensure that the planned Workday design meets the business and operational needs of colleges and departments across UCF. 

View the recorded sessions here.

CUSTOMER PREVIEW SESSIONS DO:

  • provide a first look at Workday 

  • demonstrate select transactions 

  • capture feedback on significant concerns 

  • confirm business process designs 

  • discuss process initiators and approvers 

  • identify additional change management and training needs 

CUSTOMER PREVIEW SESSIONS ARE NOT:

  • a debut of the final system 

  • a full system functionality 

  • time for a complete redesign of the process 

  • detailed overviews of business processes 

  • a form of stakeholder testing 

  • a training opportunity 

Want to prepare for Workday Go-Live on July 1, 2022?