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ABOUT WORKDAY

Workday is the new Enterprise Resource Planning (ERP) system that will replace PeopleSoft, the current ERP system in place, changing administrative processes across UCF. Workday provides a modern, unified system; simplified time management; standardized business processes; reporting with real-time data; cloud-based analytics and much more.

WORKDAY WORKSTREAMS

Human Capital Management

  • HR Processes at UCF and how they will change in Workday.

Grants

  • Workday will host all grants information.

Finance

  • Workday will impact various financial procedures at UCF.

Technology

  • Workday will impact various financial procedures at UCF.

Reporting & Analytics

  • Reporting/Access Data in Workday for users.

WORKDAY TIMELINE

Where are we on the timeline?

At this time, the Workday ERP implementation process is currently undergoing the Planning & Architect stage.

What happens during the Architect stage?

  • Workday concepts and functions will be reviewed and design decisions gathered.
  • A collective understanding of UCF’s business needs will be evaluated. 

Workday Go-Live Date:
July 1, 2022

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WHAT PROCESSES WILL BE AFFECTED BY WORKDAY?

  • Human Capital Management
  • Compensation
  • Recruiting
  • Benefits
  • Payroll
  • Time Tracking
  • Paid Time Off
  • Advanced Compensation
  • Financial Accounting
  • Budgeting
  • Cash, Banking & Settlement
  • Business Assets
  • Projects
  • Grants
  • Customer Accounts
  • Expenses
  • Endowments
  • and more!

community engagement

DESIGN SESSIONS

Between April and May, the Knight Vision Workday team conducted design sessions with representatives from workstreams across campus to assess the current UCF business operations and determine whether there is a Workday Functional Area to support the current high-level operations.


During these sessions, input about the current state of business processes, pain points and opportunities for improvement was gathered. As the implementation of the Workday system moves forward, the Knight Vision program team will continue to evaluate how things are done, why they’re done and where they are done currently at the university.

CUSTOMER PREVIEW SESSIONS

In the upcoming months, the Knight Vision program team will be working closely with a select group of representatives from the UCF Steering Committee, Business Owners Council, Campus Community Advisory Group, Direct Support Organizations and others to ensure that the planned Workday design meets the business and operational needs of colleges and departments across UCF. 

CUSTOMER PREVIEW SESSIONS DO:

  • provide a first look at Workday 

  • demonstrate select transactions 

  • capture feedback on significant concerns 

  • confirm business process designs 

  • discuss process initiators and approvers 

  • identify additional change management and training needs 

CUSTOMER PREVIEW SESSIONS ARE NOT:

  • a debut of the final system 

  • a full system functionality 

  • time for a complete redesign of the process 

  • detailed overviews of business processes 

  • a form of stakeholder testing 

  • a training opportunity