Menu
The Workday Enterprise Systems Team organizes its work using one month “Sprints.” Each Sprint will include work on production issues, high-priority changes, scheduled items and required system updates. The Sprint for the current period includes work on the list of items below.
Note that some items may require multiple Sprints to complete.
Current Sprint ID: 23-0131
Planned Start Date: 1/3/2023
Planned End Date: 1/31/2023
Current Sprint Objective*: Resolve Production Issues, Integration Data Issues, and Deliver Functionality Improvements.
*If unexpected issues arise during this Sprint, team priorities will need to change and this objective may be changed or delayed.
Planned Work for the Current Sprint
| ID | Title | Category | Work Area | Description | Impacted Audience | Priority | State | Work Stage | Sprint Completion |
|---|---|---|---|---|---|---|---|---|---|
| 18082 | Delegations | Business Process | Cross Functional | Relieve faculty’s administrative burden as it relates to tasks performed within Workday, for example purchasing, receipting, time keeping, etc. | All Campus | High | In Progress | Analysis | Current Sprint |
| 18081 | Improving Punchout Experience | Business Process | Finance | Reviewing processes to make sure punch-out ordering, approvals and receiving are being conducted in the most efficient and cost-effective manner. | All Campus | High | In Progress | Analysis | Current Sprint |
| 16028 | Preparing for Faculty Fall Renewals | Functionality | Human Resources | Preparing for Faculty Fall Renewals | Faculty | Med | In Progress | Analysis | Current Sprint |
| 15907 | FICA Processing Updates and Issue Resolution | Integration | Human Resources | Update the Workday Data Integration to address issues processing the FICA Student Exception processing | Students | High | In Progress | Testing | Current Sprint |
| 15945 | Workday Credit Card Request Form | Business Process | Finance | Create a form in Workday to request new Procurement/Expense Cards and changes to card limits. | All Campus | Med | In Progress | Testing | Current Sprint |
| 15913 | Adaptive Budget Planning Implementation Ph3 | Functionality | Finance | Currently working on Phase 3 - Budget Model Modifications validations and initiating Budget Model- related Reporting. | Business Centers | High | In Progress | Analysis | Current Sprint |
| 15920 | Ledger Account Creation for Athletics and Foundation Use | Foundation Data Model | Finance | Account Creation for Athletics and Foundation Use of the GASB 87. | Business Centers | High | In Progress | Waiting Feedback | Current Sprint |
| 15919 | Update Approval Thresholds - Athletics | Business Process | Finance | Update approval thresholds for accurate routing within Athletics business processes. | DSO | High | In Progress | Testing | Future Sprint |
| 16014 | Supplier Routing Change Foreign Influence | Business Process | Finance | Suppliers should route to the area that has the knowledge required to approve them. Additional questions need to be added to the prospective supplier portal to help the university in compliance with the state's foreign influence reporting law. | Central Office | Low | In Progress | Waiting Feedback | Future Sprint |
| 15929 | State Auditor Quarterly Financial and HR Reporting | Integration | Support | Develop custom (automated) reports for the State of Florida Quarterly Financial and HR Data requirements. | Central Office | High | In Progress | Waiting Feedback | Future Sprint |
| 16032 | kNEXT Processing Productivity Report | Reporting | Support | kNEXT Processing Productivity Report | Central Office;kNEXT | Med | In Progress | Build | Current Sprint |
| 15946 | Grants Operations and Enhancements | Functionality | Research/Grants | Grants functionality enhancements including PI Dashboard improvements, Cost Share Grants process, Release Accounts process, Sub-Awards process, Asset Build process, Reports, refining security, training. | Faculty | High | In Progress | Analysis | Ongoing |
| 15940 | Graybar Punchout Integration | Integration | Finance | Additional supplier punchout primarily used by Telecom and Facilities. | All Campus | High | In Progress | Testing | Future Sprint |
| In Progress | Analysis | Future Sprint | |||||||
| 15915 | Facilities eBuilder Project System Integration | Integration | Finance | Develop Workday Integration and Process Automation between Facilities (eBuilder) and Central construction accounting team (Workday) to align financials and reporting between the two systems. | Staff | High | In Progress | Analysis | Future Sprint |
| 14701 | Workday Security Maintenance | Security | Support | Daily operational Security support and maintenance for the UCF End User Community | Central Office | High | In Progress | Execution | Ongoing |
| 15916 | Apptio IT Business Mgmt System Integration | Integration | Support | Develop Workday Integration with Apptio Technology Business Management Software | Central Office | Med | In Progress | Waiting Feedback | Future Sprint |
| 15926 | Workday Reporting Enhancements | Reporting | Technical | Workday reporting enhancements including Recruiting Dashboard Filter, Athletics Trial Balance, Athletics reporting assessment, review of consistent trial balance reports. | Central Office | Med | In Progress | Analysis | Ongoing |
| 15900 | LinkedIn Learning Integration | Integration | Human Resources | New Workday Integration between Workday Learning and LinkedIn Learning. UCF employees will be able to use LinkedIn Learning and have their course completions added to their employee transcripts. | All Campus | High | In Progress | Build | Future Sprint |
| 15927 | Facilities Surplus Property Database Integration | Integration | Finance | Develop Workday Integration to send financial Information to the Facilities Property Database System. | All Campus | Med | In Progress | Waiting Feedback | Future Sprint |
| 15934 | Enable Workday Assistant in Testing Environment | Functionality | Support | The kNEXT team has requested to look at the Workday Assistant functionality to assess if it will assist faculty and staff with using Workday | All Campus | Med | In Progress | Analysis | Future Sprint |
| 15935 | Credit Card Expiration 20-Day Notification | Functionality | Finance | The university requires that a procurement card verification or expense report be submitted for procurement/expense cards within 20 days of the transactions postdate. A system generated email notification is needed for cardholders. | All Campus | Med | In Progress | Analysis | Next Sprint |
| 15918 | Workday Human Resources Maintenance and Support | Maintenance | Human Resources | Daily operational support for the UCF End User Community. | Central Office | High | In Progress | Not Started | Next Sprint |