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TECHNOLOGY

WHAT YOU CAN EXPECT

On July 1, 2022 UCF will go live with Workday. The Knight Vision program team is working with key stakeholders to identify opportunities to decommission current systems and move the functions into the new Workday ERP system. This process will ultimately help reduce the duplication of third-party systems as well as take advantage of our investment in the Workday platform. 

The adoption of Workday will provide streamlined business processes and a centralized location for operational reporting resulting in enhanced transparency and data accuracy. The benefits of this ERP implementation correlate directly with Knight Vision’s guiding principles of Simplification and Better Service to the UCF Community.

Indicated below are a few business processes that will be affected by Workday. This list will continue to be updated as the program planning progresses.

APPLICATION

BUSINESS FUNCTION

FUTURE STATE

Canvas

Learning Management System used for virtual learning and course management

No Impact – Integration with Workday

Adaptive Planning

Budget Planning

Phase I is currently live

Cobblestone

Contract Management

No Impact – Integration with Workday

Kronos

Time Tracking

Replaced by Workday and a number of AccuTime physical clocks

EPAF

Electronic Forms

Replaced by Workday

Docview/ViewStar

Electronic Document Management

No Impact – Integration with Workday

ServiceNow

Service Desk Management

No Impact – Integration with Workday

Huron Research Suite (HRS)

Grant Management

Small Impact – Integration with Workday

Archibus

Space Management

Replaced by AssetWorks (AIM) and integrating with Workday

People First

State Benefits

No Impact – Integration with Workday

TECHNOLOGY WORKSTREAM STRUCTURE

Want to prepare for Workday Go-Live on July 1, 2022?