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When an issue comes up, a change is requested or a new Workday functionality release is pending, items get added to the in queue list. These items are vetted and prioritized by the Workday Business Process Owners.
Below is a high-level view of the current Workday In Queue List. Note that not all items on the in queue list will get completed. First, they must be evaluated, prioritized, and scheduled for work. In some cases, items may not get done at all due to competing priorities, business rationale, policy or lack of resources. In all cases, our Business Process Owners consider stakeholder impacts, university goals, security and benefits when determining priority.
Workday Operations In Queue
| ID | Title | Category | Work Area | Description | Impacted Audience | Priority | State | Work Stage | Sprint Completion |
|---|---|---|---|---|---|---|---|---|---|
| 16030 | Recruiting/Job Change/Hiring Post Interim Best Practices | Business Process | Support | Recruiting/Job Change/Hiring Post Interim Best Practices | Faculty | Low | Not Started | Not Started | Future Sprint |
| 15914 | Recruiting Functionality Updates | Functionality | Human Resources | Functionality improvements to the Recruiting process including Non-Faculty Search Committee requirements. | All Campus | Med | Not Started | Not Started | Future Sprint |
| 16018 | Supplier Invoice Punchout change for Freight Match Exception | Business Process | Finance | Sometimes we do not know the shipping amount when creating a requisition for a purchase from a punchout. Freight is then charged by the supplier on the invoice sent over via the punchout integration. We will always process a match exception override for freight match exceptions on punchout invoices. The exception doesn’t serve a purpose if we will always override it for invoices from punchouts. Therefore, the match exception rule should be removed from punchout invoices. | All Campus | Low | Not Started | Not Started | Future Sprint |
| 15942 | Opt-Out Feature for Displaying Photos in Workday | Functionality | Human Resources | Review Options for an Opt-Out Feature for Displaying Photos in Workday | All Campus | Low | Not Started | Not Started | Future Sprint |
| 15941 | Creation of additional Procurement Punchouts | Integration | Finance | Integrate additional Punchouts for procurement workflows reducing the need for manual requisition. | All Campus | Med | Not Started | Not Started | Future Sprint |
| 16020 | Scholarship Payment from Gifts adjustment | Business Process | Finance | Create appropriate business process (BP) to include the Foundation as a reviewer of a scholarship awarded/paid from a gift. Currently the journal entries that are created do not route to the Foundation they are only routing to the grant manager. | Business Centers | Low | Not Started | Not Started | Future Sprint |
| 15928 | Foundation PCARD – BB&T Banking Integration | Integration | Foundation | Integrate the BB&T Banking system with Workday for Foundation Pcard transactions. | DSO | Med | On Hold | Analysis | Future Sprint |
| 16016 | Change approvals on Expense Reports, Requisitions, Supplier Invoices | Business Process | Finance | Adjust the approvals for the Cost Center Manager | Central Office Finance | Low | Not Started | Not Started | Future Sprint |
| 15904 | PeopleFirst Data discrepancies with Integration | Integration | Human Resources | PeopleFirst System is experiencing data issues with the integration. There is currently manual payroll benefits reconciliation needed until the integration issues are resolved. | Central Office | High | On Hold | Execution | Future Sprint |
| 15938 | eClinicalWorks Integration | Integration | Human Resources | To provide more efficient, the Student Health Services Office needs to receive active employee bio/demo data and photos from Workday, which is then loaded into their eClinical Works application. | All Campus | Med | Not Started | Not Started | Future Sprint |
| 15939 | Document Imaging Integration for ePAF | Integration | Human Resources | ViewStar/DocView – HR(ePAF) – Document Imaging Integration | Central Office | Low | Not Started | Not Started | Future Sprint |